Alliant Zoom Information
Account Creation - Web Interface
Alliant offers two subscription options for students, faculty and staff. End users can have either a Standard or HIPAA-compliant Zoom subscription. They cannot have both.
Most users should select the standard Zoom option. Users with clinical requirements are more likely to need a HIPAA-compliant account. Check with your individual programs for further direction regarding the type of account your might need.
Creation of a NEW Alliant Zoom account is self service. Logging in for the first time with your Alliant email address will automatically create your account in Zoom. Standard Zoom (https://alliant.zoom.us) HIPAA-Zoom (https://allianthipaa.zoom.us)
Note:
An Alliant Zoom meeting can host up to 300 participants with a duration up to 30 hours. If your meeting is only allowing 100 participants and/or a 40 minute duration, you are logged into a free Zoom instance rather than Alliant's Zoom instance via the instructions above.
Most users should select the standard Zoom option. Users with clinical requirements are more likely to need a HIPAA-compliant account. Check with your individual programs for further direction regarding the type of account your might need.
Creation of a NEW Alliant Zoom account is self service. Logging in for the first time with your Alliant email address will automatically create your account in Zoom. Standard Zoom (https://alliant.zoom.us) HIPAA-Zoom (https://allianthipaa.zoom.us)
- Select type of account:
- Standard Zoom (https://alliant.zoom.us)
- HIPAA-Zoom (https://allianthipaa.zoom.us)
- Click on Sign In
- Log in using your Alliant email credentials
Note:
An Alliant Zoom meeting can host up to 300 participants with a duration up to 30 hours. If your meeting is only allowing 100 participants and/or a 40 minute duration, you are logged into a free Zoom instance rather than Alliant's Zoom instance via the instructions above.
Signing in to the App
Once your account has been created, you can log in to the App using the SSO option. When prompted for the company name, use either alliant or allianthipaa.
Converting an existing standard to HIPAA Zoom account
If you have previously created a standard Zoom account with Alliant and need to convert it to a HIPAA zoom account, you will need to fill out this form: https://forms.office.com/r/GvhDcz13H2.
You MUST access this form using the Alliant email associated with your Zoom account!
The conversion process takes a little over an hour to complete once submitted. You will receive an email from Zoom requesting approval for the move.
You MUST access this form using the Alliant email associated with your Zoom account!
The conversion process takes a little over an hour to complete once submitted. You will receive an email from Zoom requesting approval for the move.
Select this link for the Zoom Help Center - https://support.zoom.us
The Zoom Help Center contains; Quickstart Guides, Video Tutorials, Specific Topic Materials and Technical Support Information
Important Security Information:
Please be aware of the following security measures when creating and conducting your meetings.
Please be aware of the following security measures when creating and conducting your meetings.
- Avoid using your Personal Meeting ID (PMI) to host meetings. Every Zoom user is assigned a Personal Meeting ID that appears on your user profile. Anyone who knows or can discover your PMI can jump into meetings that you host with this ID.
- Keep your Meeting ID private. Every Zoom meeting has a 9-digit Meeting ID. If you share the Meeting ID on Twitter, Facebook, a web page, or other public media anyone will be able to attend your meeting.
- Password protect your meetings. Zoom meetings created using your Aliant Zoom account will be password protected by default. Do not de-select this option and be sure to share the password privately with those you invite.
- Use Zoom's Waiting Room feature. Waiting Rooms are enabled by default on our Zoom account. Meeting hosts must authorize attendees so that they can join a meeting. Guests in the Waiting Room will be marked as guests. Only allow people into the meeting that you invited.
- Restrict Screen Sharing. The host has the ability to restrict screen sharing during the meeting. This is a good idea that prevents people in the meeting from accidentally sharing their screen. The host can enable screen sharing as needed for particular participants.
- Lock the Meeting. Once all of your meeting attendees have arrived, you can lock the meeting to prevent anyone else from attending.
- Further information regarding in-meeting security options is available at: Zoom – Security Options
Zoom - User Guide
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Zoom - Training and Support
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Specific topic information:
Troubleshooting:
If you use a Mac and did not allow Zoom access to your camera, microphone, and remote control during the installation process or if you have recently upgraded your Mac OS, those features will be disabled. If you are using Zoom and you notice these features are not available, you need to go into your Mac OS System Preferences to allow access. For instructions, please select the following link:
Mac OS - Microphone, Camera Permissions
Mac OS - Microphone, Camera Permissions
Alliant professor Dr. Judi Steinman shares her recommended training tips below
How do I share my screen? Can others share their screens too?
Sharing your screen – Zoom Help Center
Sharing your screen. Click the Share Screen button located in your meeting tool bar.; Select the screen you want to share. You can also choose an individual application that is already open on your computer, the desktop, or a whiteboard.; Click Share Screen.. Zoom will automatically switch to full screen to optimize the shared screen view.
Sharing your screen – Zoom Help Center
Sharing your screen. Click the Share Screen button located in your meeting tool bar.; Select the screen you want to share. You can also choose an individual application that is already open on your computer, the desktop, or a whiteboard.; Click Share Screen.. Zoom will automatically switch to full screen to optimize the shared screen view.
How do I control what participants can do in my zoom room?
https://support.zoom.us/hc/en-us/articles/115005759423
How do you see all participants in zoom?
To display up to 49 participants on a single screen of the Gallery View:
Can multiple participants share content?
Hosts using the Zoom desktop client can allow multiple participants to share their screens simultaneously during a meeting. This can be useful for a real-time comparison of documents or other materials by participants. To make full use of this feature, enable the dual monitors option in the Zoom client settings.
The following information covers:
Prerequisites
Enabling Simultaneous Screen Sharing as the Meeting Host
This allows multiple participants to share their screen at the same time.
Note: Zoom Rooms and participants using the Zoom mobile app can only share if no one else is sharing.
https://support.zoom.us/hc/en-us/articles/115005759423
How do you see all participants in zoom?
To display up to 49 participants on a single screen of the Gallery View:
- Sign in to the Zoom client.
- Click Settings, and then click Video to display the video settings page.
- Enable the option Display up to 49 participants per screen in Gallery View. ...
- Start or join a meeting.
- Click Gallery View in the top-right corner.
Can multiple participants share content?
Hosts using the Zoom desktop client can allow multiple participants to share their screens simultaneously during a meeting. This can be useful for a real-time comparison of documents or other materials by participants. To make full use of this feature, enable the dual monitors option in the Zoom client settings.
The following information covers:
Prerequisites
- Zoom desktop client (Mac or Windows), version 3.6.17038.1226 or higher
- Zoom desktop client for Linux, version 3.0.285090.0826 or higher
- Remote Support must be off for the host
Enabling Simultaneous Screen Sharing as the Meeting Host
- Start your Zoom meeting as the host.
- Click the arrow to the right of Share Screen, then select Multiple participants can share simultaneously.
This allows multiple participants to share their screen at the same time.
Note: Zoom Rooms and participants using the Zoom mobile app can only share if no one else is sharing.
Sharing Screens at the Same Time
Any participant (including the host) using the Zoom desktop client can click Share Screen to begin sharing (unless the feature was ser to disabled when the meeting was created). Even if someone is already sharing a screen, another participant can begin sharing. Learn more about sharing your screen.
Depending on their setup, participants will see the following:
As the host, you can choose to switch to the option to One participant can share at a time for any portion of the meeting. See the instructions on how to share a screen when only one participant can share at a time.
Limitations
Sharing multiple screens simultaneously has the following limitations:
Any participant (including the host) using the Zoom desktop client can click Share Screen to begin sharing (unless the feature was ser to disabled when the meeting was created). Even if someone is already sharing a screen, another participant can begin sharing. Learn more about sharing your screen.
Depending on their setup, participants will see the following:
- Participants using dual monitors can see the two most recently shared screens on each monitor.
- Participants using a single monitor see the most recently shared screen. Participants can select View Options to change the screen they are viewing.
- Participants using the Zoom mobile app see the most recently shared screen. They cannot change the screen they are viewing.
As the host, you can choose to switch to the option to One participant can share at a time for any portion of the meeting. See the instructions on how to share a screen when only one participant can share at a time.
Limitations
Sharing multiple screens simultaneously has the following limitations:
- When you enable the option to share multiple screens simultaneously, the options Share computer audio and Optimize for full-screen video clip are not available.
- Participants in Zoom Rooms or using the mobile app cannot share when anyone else is sharing
Quiz Option within Zoom
Polling for Meetings – Zoom Help Center
Overview. The polling feature for meetings allows you to create single choice or multiple choice polling questions for your meetings. You will be able to launch the poll during your meeting and gather the responses from your attendees.
Polling for Meetings – Zoom Help Center
Overview. The polling feature for meetings allows you to create single choice or multiple choice polling questions for your meetings. You will be able to launch the poll during your meeting and gather the responses from your attendees.
